Day of Caring Information

Thank you for signing up your company/agency for Day of Caring! You will find information on your next steps below. Please put the following dates on your calendar:

September 3, 2025
Combined Coordinator Meeting
11:30 a.m. @ Sarkeys Foundation | 530 E Main St, Norman, OK 73071

September 12, 2024
DAY OF CARING
Kickoff at 8 a.m. @ Life.Church | 1500 E Imhoff Rd, Norman, OK 73071

If you have any questions, please email communications@unitedway-norman.org or call the United Way office at 405.329.2025
 


Volunteer Registration Forms (Companies Only)

DEADLINE: August 1, 2025

Is your company signing employees to volunteer to work on Day of Caring? If so, this form is for you.

You can find the Volunteer Registration Form here- https://www.unitedwaynorman.org/DOC2025VolunteerForm. These forms will open June 1.

Please have ALL your company volunteers fully complete the registration form. If they have a special talent, please include that so we can match accordingly. Please stress to your team that even though they may have volunteered in the past, we still need this year’s form completed. Let us know if you need physical forms, and we will email them to you.

Agency Project Forms (Agencies Only)

DEADLINE: August 1, 2025

Is your agency looking for volunteers to complete projects at your location on Day of Caring? If so, this form is for you.

You can find the Agency Project Form here- https://www.unitedwaynorman.org/DOCAgencyProject. These forms will open June 1.

Please think about how many volunteers you need and the time required to complete your projects. We do our best to match companies based on your numbers. We want projects to last until after lunch to respect the volunteers taking a day of work to participate.

Projects

Materials, Equipment & Supplies

We want volunteers to have quality experiences at the project locations. Agencies must have all the equipment and/or supplies for each project ready to go when the volunteers arrive. Some companies might be able to bring minimal things, like hammers, gloves, and paintbrushes. Or they might be able to help with specialized equipment depending on their business, but agencies should not rely on that.

You can also check out tools from OU. There is a spot on your project form to request tools. *Power tools and paint are excluded*

Example items: shovels, hammers, wheelbarrows, gloves, rakes, drop cloths, paint brushes, etc.

Water

Agencies, please have water available for your volunteers.

Matchmaking

We will email the company and agency matches towards the end of August. You will have that info before the combined meeting at the Sarkeys Foundation on September 3, 2025. We make matches based on the information you provide on your volunteer forms and project forms. We try to keep companies together at agency sites for projects, but sometimes we have to split large groups. You may also end up at a site with another company.

Combined Coordinator Meeting

The Combined Coordinator Meeting allows the company and agency representatives to meet and discuss your project. Here you can work out any details you haven’t talked about yet. We will provide lunch. The meeting is on September 5, 2025 at the Sarkeys Foundation.

We also highly recommend that the agency and company coordinator meet at the project site for a project walk-through before Day of Caring.

Shirts

We provide shirts for each person who volunteers. We ask them to wear that shirt on Day of Caring and to the kickoff. We will be taking pictures of each company and a large group picture at the kickoff. And it looks great when everyone is in their shirt!

Agencies are provided two (2) free shirts. If your agency needs extra shirts, they are $10 each. You can order extra shirts when you fill out your project form. We don't have a design yet, but we will send that out when we do.

Day of Caring Kickoff

The Day of Caring kickoff will be held at Life.Church at 8:00 am on September 12, 2025.  Breakfast and coffee will be provided. Please encourage your volunteers to attend, and don’t forget to wear your Day of Caring shirts. There will be a very short program to get everyone pumped up.

We’ll also give out this year’s spirit award for the company that goes all out for this year’s theme. We can't wait to see your team spirit!

Lunch

Box lunches will be provided for volunteers at their worksite courtesy of The Conference Center at NCED.  If you finish before lunch and will be going to another site to work, please stay at the original site until your lunch arrives.  If you are taking your staff off-site for lunch, we must know in advance, and so must your agency.

If your agency will provide lunch for your volunteers, please let us know so we can have an accurate count.

Bob Usry and Sons Plumbing will deliver lunches. There are a lot of sites to deliver to, so please be patient.